Business Closing Letter

Business closure reasons and situations differ from company to company. This business closure letter will have all the information on what the clients and suppliers have to do before the closing. The reason for the end should be specified in the letter.

Once you decide you are going to close your business, you need to announce that closure with your business partners with a formal letter in writing. Try to explain the reason behind this step optimistically and positively. You should close your doors on a good positive note with your business partners. You may need their services at some other time.

Business Closing Letter Writing Tips

As it is a formal letter, the language used should be simple and easy to understand.
The letter has to be short and precise.
The content of the letter should be transparent and up to a point.
Write business closure later after you have made your final decision to close your business.
Thank suppliers, vendors for their business.
Be professional and end your current business relationships on an upbeat and positive note.

Business Closing Letter Template

Use our free Business Closing Letter to help you get started. If you need additional help or more examples, check out some of the sample letters below.

______________ (Your name)

______________ (Your address)

Date: __________ (date of writing letter)

__________ (employee’s name)

__________ (employee’s address)

Dear Mr. /Ms_________,(name of the concerned person)

We want to inform you that we shall be closing our company__________ (name of company) from……………… (date) onwards. We are not taking any more orders and we shall make the delivery of the product for which the order was placed last week. We will be in touch with you for solving pending issues.

It was our sincere effort to offer excellent customer service to our customers, and we hope we were successful in our endeavors. We shall audit our accounts in the coming ……………(mention period) months, and for any pending invoices, we shall get back to you.

We request you to contact us in case you need any explanation for any issue. Our marketing manager will be available in our office premises for the next…………months.

You had been one of our valuable customers. We thank you for believing in us and being with us all these years.

___________ (Your name)

Sample Letter

Here is a sample of a Business Closing Letter

We shall be closing our Star Enterprises on DD/MM/YYYY. There will not be any delivery except for those items which were booked last week. For the coming two months, we shall audit our account ledgers and also see for any outstanding invoices.

We shall be in contact with you in solving any outstanding issues. It was our constant endeavor to offer excellent service for our customers, and we hope we were successful in our efforts.

We genuinely thank you for the past business, and we appreciate your efforts for being a right customer for us. Any case you want any explanation regarding any query, please call us. We also want to thank you for believing in our services and being with our company. We would surely like to continue our business with you in the future.

Email Format

Here is an email format of a Business Closing Letter.

To: name@email.com
From: name@email.com